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Discrepancy Management Services & Repair Process

The cycle of identifying failed, undocumented, damaged, or broken equipment during a fire life safety inspection and managing these repairs or corrections to properly satisfy documentation requirements for the Authority Having Jurisdiction (AHJ) remains our primary focal point.

If a compliance inspection reveals missed, damaged, or malfunctioning equipment, we offer seamless deficiency and discrepancy management services. This service simplifies the process of determining what requires correction, as well as the cost.

We service commercial and long-term care (LTC) facilities throughout Washington, Oregon, and Northern California, making PSI an industry leader in the fire and life safety field. Our BuildingReports software tracks discrepancies closely and keeps clients informed of the current status of each discrepancy, as well as a path back to compliance.

To learn more about this service and how we can simplify keeping your facility safe, we are here as your technical advisors. Call Performance Systems Integration at 877-542-5768 or contact us online

The Discrepancy Management Process

During a compliance inspection, discrepancies can occur for a variety of reasons, including damaged or malfunctioning fire safety equipment, missing equipment, or equipment that was skipped or missed during a previous inspection. With conventional reporting methods, these discrepancies may not be noticed or they may not be corrected in a prompt manner.

At PSI, we use advanced software for all our compliance inspections that tracks discrepancies closely and keeps clients informed of the current status of each discrepancy. The process includes:

  • Identifying discrepancies manually in the field
  • Identifying discrepancies like missed inspections or abnormal data through software analysis
  • Assigning an active status to discrepancies that are current
  • Changing the statuses to resolved as discrepancies are corrected
  • Flagging discrepancies that are unresolved or those that cannot be resolved

We work with BuildingReports to ensure accurate, effective compliance reporting and discrepancy management for all commercial properties, large and small. With fast, verifiable in-building compliance reporting and instant access to all inspection results for fast, effective repairs, our software from BuildingReports helps to keep your property safer while protecting your bottom line.

Make sure your building is ready for an emergency. Stay up to date on all repairs using our discrepancy management services from PSI. Contact us today to learn more.

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Stay Safe and in Compliance with Fire & Life Safety Services from PSI

When you have an issue or concern with any of the fire safety or life safety equipment, we are here to help. Our technical advisors are here to guide you; we offer system design, inspection, testing, repair, and more for the following equipment:

  • Fire alarm systems
  • Fire sprinklers
  • Fire extinguishers
  • Kitchen hoods
  • Fire suppression systems
  • Emergency lighting
  • Access control
  • Monitoring
  • And more

To learn more about how we can assist in the navigation of what the next steps are for your fire safety equipment or system needs, call Performance Systems Integration today at 503.641.2222 or contact us online. As your technical advisor, we are here to provide guidance into the world of fire safety and compliance.

FAQs About Discrepancy Management in Washington, Oregon, & Northern California

Is Your Discrepancy Management Software Easy to Use?

Yes. At PSI, we work with BuildingReports to provide discrepancy management solutions that are intelligent, easy to use, and full of comprehensive data and reports that keep you informed at all times. Our discrepancy management software provides online access, mobile access, facility management services, compliance reporting, inspection histories, in-depth system analysis, and more, all in one package. Access all the data you need, when you need it, 24/7. Discrepancy management and code compliance have never been easier.

What Are the Benefits of Electronic Inspection Reporting?

Our discrepancy management solutions allow deficiencies to be identified, reported to the local AHJ, and repaired in a smooth, transparent process with detailed tracking at every step. In a few seconds, it is possible to learn the status of any fire or life safety device in your facility and to view its entire inspection and service history. This can ease facility maintenance, provide a safer environment for your staff, and improve compliance with local fire codes. With paper-based reporting, it could be a challenge to track the status of repairs, the paperwork could be lost or damaged, and it can be difficult to verify that third-party inspections actually occurred. Our deficiency management solutions make the process easier, more transparent, and verifiable.

Can Your Company Help Us Correct Discrepancies?

Yes. At Performance Systems Integration, we specialize in the installation, repair, and maintenance of a full range of fire and life safety systems. Plus, we offer full code compliance services to help you correct any deficiencies found during the inspection, maintenance, or everyday operation of your business. We service everything from fire sprinkler systems, fire suppression systems, and fire alarms to access control systems. Our services are tailored to the needs of your facility and budget, and we serve commercial buildings throughout Washington, Oregon, and the Bay Area.

Do Fire and Life Safety Codes Allow for Electronic Inspection Reporting?

Absolutely! Electronic submission of inspection reports is possible for NFPA 10, NFPA 12A, NFPA 25, NFPA 72, NFPA 80, NFPA 731, and NFPA 2001. It is also possible to electronically submit any required reports for OSHA, CMS, and other federal agencies. This makes it fast and efficient to verify compliance.

How Does Discrepancy Management Prevent System Failure?

Discrepancy management helps identify problem fire and life safety systems that could malfunction in an emergency. Tracking these issues with advanced software makes it possible to monitor the status of repairs and confirm that any damaged or missing equipment is promptly repaired or replaced.

Does Discrepancy Management Reduce Risk?

Discrepancy management makes it possible to correct deficiencies before they result in loss of life or property. The tracking software we utilize at PSI allows our clients to amend maintenance programs and replace aging fire and life safety systems that no longer provide effective protection. This reduces the risk of a catastrophic event and helps ensure regulatory compliance.

What Are Some of the Most Common Fire Code Violations?

Poorly maintained sprinklers, damaged electrical wiring, and improper monitoring of hazardous areas are common code violations. Other common issues include blocked or malfunctioning exit doors, malfunctioning fire alarm systems, and ineffective smoke barriers.

Is Discrepancy Management in Seattle and Portland Cost-Effective?

Unquestionably. The cost of damaged property and loss of life from a single fire can cost a business millions of dollars. Moreover, the cost of fines and penalties for non-compliance can add up and sink a business’s bottom line. Investing in reliable discrepancy management helps protect businesses from property loss, lawsuits, and regulatory penalties.

What Are Common Fire and Life Safety System Discrepancies?

Painted sprinkler heads, installation of the wrong fire suppression system, frayed wires, dead batteries in emergency lighting systems, expired fire extinguishers, loose fittings in fire suppression systems, and disconnected hoses are common fire and life safety system discrepancies. These can occur because of age, tenant modification, poor installation, or improperly performed maintenance.

The team at Performance Systems Integration invites you to contact us with your questions about our discrepancy management services at 855-723-3774.

Call Today for Discrepancy Management Services

Keep your building protected and your staff safe by following up on all compliance discrepancies promptly. Our team at Performance Systems Integration can make the process easy with our discrepancy management solutions. We serve businesses and organizations throughout Washington, Oregon, and Northern California including factories, hospitals, schools, government buildings, office buildings, hotels, and more.

Call PSI today at 855-723-3774 or contact us online to schedule a consultation today.


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